PPCC Library Integration Test

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PACIFIC PALISADES COMMUNITY COUNCIL BYLAWS
(Revised February 28, 2019)
ARTICLE I
NAME
NAME: The name of this organization shall be the PACIFIC PALISADES
COMMUNITY COUNCIL, hereinafter known as “PPCC.”
ARTICLE II
MISSION AND POLICIES
Sec. 1. MISSION:
The mission of the PPCC is to protect and improve the quality of life in the Pacific
Palisades, also known as the “Community.”
The PPCC:
A. Is a forum for the consideration of Community issues.
B. Is an advocate for Pacific Palisades to government and private agencies upon issues
where there is broad Community agreement as reflected by two-thirds of the Board
members voting on any one of those issues at a PPCC Meeting.
C. Assists other organizations in Pacific Palisades which want help in accomplishing
their objectives or projects, which the PPCC determines to support.
Sec. 2. POLICIES: The policies of the PPCC are:
A. To inform Community residents of forthcoming issues and projects.
B. Not to interfere with the internal affairs of any individual, group or organization.
C. Not to prohibit any individual or group or organization from speaking on any side of
any issue at a PPCC meeting on which the individual or group or organization wants to
be heard provided that the Chair may reasonably restrict the time and number of speakers
on any side of an issue.
D. Not to participate, or intervene in any political campaign on behalf of or in opposition
to any candidate for public office.
ARTICLE III
DEFINITIONS
For the purposes of these Bylaws, the following words and phrases are defined, and shall
be construed as hereinafter set out, unless it shall be apparent from the context that they
have a different meaning:
A. “BOARD” shall mean the Board of Governors.
B. “CHAIR” shall mean the presiding officer of the Board.

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C. “ELECTED REPRESENTATIVE” – shall mean a person occupying the position of
At-large or Area Representative.
D. “PACIFIC PALISADES” shall mean that area delineated on the map attached to
Appendix B.
E. PPCC shall mean the Pacific Palisades Community Council.
F. “PPCC MEETING” shall mean a meeting of the Board.
G. “RESIDENT” shall mean a person whose Principal Residence is within Pacific
Palisades.
H. “PRINCIPAL RESIDENCE” shall mean (1) voter registration address; (2) automobile
registration home address, (3) the address where one normally returns after work, or
(4) the place where one has spent the major portion of time within the prior twelve
(12) months.
ARTICLE IV
MEMBERSHIP
The PPCC is composed of (1.) members of the Board and (2.) individuals who own real
property located in, reside in, or operate a business located in Pacific Palisades.
ARTICLE V
BOARD OF GOVERNORS
Sec. 1. ORGANIZATION.
A. The Board. There shall be 23 voting members of the Board consisting of the Chair
Emeritus (immediate past Chair), Nine Elected Representatives, the four officers specified
in Sec. 2 of this Article and a representative from each of the nine Organizations
Eligible to Send Representatives as specified in Appendix A (“Organizational
Representative”). If a past Chair is unable or unwilling to serve as Chair Emeritus, this
position shall be filled by the most recent past Chair willing to serve. A first Alternate
Elected or Organizational Representative shall serve as the voting member of the
Board at any PPCC Meeting where his or her corresponding voting member is not
present.
B. The Chair, with the advice and consent of the Board, shall appoint a Legal Advisor or
Advisors who are qualified to practice law in the State of California, provided that if no
attorney is willing to serve in that capacity, the Chair may appoint any qualified attorney
who is a member of the Board to serve in that capacity. The Chair also shall appoint a
Youth Advisor or Advisors and may appoint Special Advisors. Such Advisor or
Advisors shall serve at the pleasure of the Chair, except that the Board may, by a
motion approved by two-thirds of Board members voting, retain an Advisor not favored
by the Chair to serve at the pleasure of the Board.
C. The Legal Advisor and any Special or Youth Advisors shall be nonvoting advisors of
the Board, provided, however, that if any voting member of the Board is appointed as
a Legal Advisor, that member shall retain the right to vote.
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Sec. 2. OFFICERS. The officers of the PPCC and the Board shall consist of a Chair, a
Vice-Chair, a Treasurer and a Secretary. These four officers shall be elected by the voting
members of the Board as provided in Article VII herein.
Sec. 3. EXECUTIVE COMMITTEE.
A. The Executive Committee shall consist of the officers of the Board, the Chair Emeritus,
an Elected Representative and a member of an organization who is a voting member.
The latter two shall be selected and appointed by a majority vote of the officers and
the Chair Emeritus.
B. This Committee, by a majority of the entire Committee, shall act for the PPCC only on
matters which require immediate PPCC action that cannot otherwise be completed in
the usual course of PPCC business. The Chair shall report any actions taken by the
Executive Committee to the Board at the next PPCC Meeting following the action taken
by the Committee.
Sec. 4. PPCC COMMITTEES.
Except as provided in Sec. 3 above, all committees shall be appointed by the Chair.
There shall be a Nominating Committee, an Election Committee, a “Three Chairs”
Committee and such other committees as the Chair may appoint. All appointed
committees shall terminate at midnight on June 30.
Sec. 5. PUBLIC STATEMENTS.
A. Only an officer of the PPCC or other person designated by the Board or the Chair may
make official statements on behalf of the PPCC or state a Board position on an issue
which is not part of a public record. This limitation does not apply to Board authorized
statements or to the conduct of routine communications consistent with the functions
for which the individual has been appointed or elected.
B. Whenever a member of the Board desires to make an oral or written statement under
conditions which do not meet the specifications of Paragraph A above and that member
identifies his/her affiliation with the Board, that member shall inform those to whom the
statement is addressed that:
a. He or she is not officially representing the Board on the matter being
addressed, and
b. The Board has considered the matter and taken no position, or
c. The Board has considered the matter and is still studying the matter, or
d. The Board has never considered the matter.
C. No member of the Board shall misrepresent any position or policy approved by the
Board, or if the Board has not approved a position or adopted a policy on an issue,
misrepresent that the Board has taken a position.
D. No PPCC officer or the Board shall impose any restrictions upon the expression of
personal opinions by any PPCC officer or Board member, nor shall any PPCC officer
or the Board impose any sanctions upon any PPCC officer or Board member for
expressing his or her own personal opinion, so long as such expression of personal
opinion is in keeping with the provisions stated above and in the PPCC Standing
Rules.
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Sec 6. LITIGATION. The Executive Committee shall not authorize the participation of
PPCC in litigation as a plaintiff or petitioner, nor authorize the settlement of litigation
brought against the PPCC. Any decision concerning the participation of PPCC in litigation
or the settlement of litigation shall be made by the Board either at a regular PPCC Meeting
or, if a decision must be made prior to the next regular PPCC Meeting, the Chair shall call
a special PPCC Meeting.
ARTICLE VI
DUTIES OF OFFICERS
Sec. 1. CHAIR. The Chair shall be the principal executive officer of the PPCC and shall
in general supervise and control all of the business and affairs of the PPCC. When
present, the Chair shall preside at all PPCC Meetings. The Chair shall appoint all
committees, temporary or permanent. The Chair shall be an ex officio nonvoting member
of all appointed committees other than the Nominating Committee. The Chair shall see
that all books, reports and certificates required by law are properly kept or filed. The Chair
shall be one of the officers who may sign the checks or grants of the PPCC and who may
approve payments from PPCC accounts. The Chair may sign, with the Secretary or any
other proper officer of the PPCC authorized by the Board, any instruments that the Board
has authorized to be executed, except in cases where the signing and execution thereof
shall be expressly delegated by the Board or by these bylaws or by statute to some other
officer or agent of the PPCC. The Chair shall perform all duties incident to the office of
Chair that can generally be attributed to this role, and such other duties as may be
prescribed by the Board from time to time. The person elected as Chair may adopt the
title: “PPCC President,” to enhance communications with elected and government
officials, peer organizations and the press.
Sec. 2. VICE-CHAIR. In the absence of the Chair or in the event of the Chair’s inability
or refusal to act in accordance with the Articles of Incorporation, Bylaws, or at the direction
of the Board, the Vice Chair shall perform the duties of the Chair, and when so acting,
shall have all the powers of and be subject to all the restrictions upon the Chair. The Vice
Chair shall perform such other duties as from time to time may be assigned to the Vice
Chair by the Chair or by the Board. The person elected as Vice Chair may adopt the title
“PPCC Vice President,” if the person elected as Chair has adopted the title: “PPCC
President.”
Sec. 3. SECRETARY. The Secretary shall (a) keep the minutes of the PPCC Meetings
in the appropriate books or files; (b) see that all notices are duly given in accordance with
provisions of these Bylaws or as required by law; (c) be custodian of the corporate
records; (d) keep a record of the street address, post office address and email address,
if any, of each Board member furnished to the Secretary by such member; and (e) in
general perform all duties incident to the office of Secretary and such other duties as from
time to time may be assigned to the Secretary by the Chair or by the Board. The Secretary
may be one of the officers required to sign the checks and grants of the PPCC.
Sec. 4. TREASURER. The Treasurer shall have charge and custody of all monies and
other valuable effects in the name of and to the credit of the PPCC. The Treasurer shall
deposit all such monies in the name of the PPCC in such banks and depositories as may
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be designated by the Board, but shall not be personally liable for the safekeeping of any
funds or securities so deposited pursuant to the order of the Board. The Treasurer shall
be one of the officers who shall sign checks or grants of the PPCC. No special fund may
be set aside that shall make it unnecessary for the Treasurer to sign checks issued upon
it. The Treasurer shall disburse the funds of the PPCC as may be ordered by the Board
and shall render at each PPCC Meeting and at such other times as the Board may
request, an account of the finances of the PPCC. The Treasurer shall provide, at the last
PPCC Meeting in June, an income and expense statement for the previous 12 months
and a balance sheet as of June 1. The Treasurer shall in general perform all the duties
incident to the office of the Treasurer and such other duties as from time to time may be
assigned to the Treasurer by the Chair or by the Board.
Sec. 5. The Board shall adopt a standing rule for check signing and reporting policies.
Sec. 6. COMPENSATION. No Board member or officer shall for reason of his or her office
be entitled to receive any salary or compensation, but nothing herein shall be construed
to prevent an officer or member of the Board from receiving any compensation from the
PPCC for duties other than those performed as a Board member or officer.
ARTICLE VII
ELECTION OF OFFICERS
Sec. 1. NOMINATING COMMITTEE. No later than the first PPCC Meeting in April, the
Chair shall appoint a Nominating Committee of at least three Board members, to
nominate a Chair, Vice-Chair, Treasurer and Secretary, which shall meet at least once in
person to select and approve a list of candidates. The Nominating Committee shall
consist of at least one Elected Representative. No current officer shall be a member of
the Nominating Committee. The Chair shall not attend any Nominating Committee
meetings nor participate in any of the Nominating Committee’s deliberations.
Sec. 2. NOMINATIONS. The Nominating Committee shall present its list of candidates
at the first regular PPCC Meeting in May of each year. Candidates for the office of Chair
must be past or present Board members. Candidates for any office must satisfy the
membership requirements set forth in Article IV. In addition to the candidates submitted
by the Nominating Committee, any Board member may nominate candidates until 15
minutes prior to the scheduled close of the second regular PPCC Meeting in May.
Sec. 3. CANDIDATES FORUM. If there are any contested offices, a candidates’ forum
shall be held during the first regular meeting in June. The Chair shall consult with the
nominees and the members of the Nominating and Executive Committees to determine
procedures for the conduct of any forum and the contested election, consistent with
Section 4 below.
Sec. 4. ELECTION. At the first regular PPCC Meeting in June of each year, after the
candidates’ forum (if applicable), the Board shall elect officers who shall take office on
July 1 of that year.
A. If a candidate is unopposed, the Board may vote by acclamation. Otherwise, the
voting shall be by written secret ballot. Election shall be by a majority of the Board
members present. Blank ballots or abstentions shall be counted as “No” votes. Two
non-voting members of the Board appointed by the Chair shall count ballots. The Chair
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shall ask PPCC’s outside accountant to be present during the ballot counting. The
numerical vote shall be announced.
B. If there are two candidates for an office and the vote is tied, the election shall be
decided by a coin flip. If there are more than two candidates for an office and no one
candidate received a majority vote on the first ballot, a run-off election shall be held
immediately between the two candidates receiving the highest number of votes. If the
vote is tied after the second ballot, the election shall be decided by a coin flip. Any coin
flip required under this subsection shall be conducted publicly at said Board meeting by
the Board members appointed to count the ballot.
C. No Chair or Vice-Chair shall serve more than two consecutive one-year terms in that
office.
D. At any PPCC Meeting when the Chair is absent, the presiding officer for that meeting
shall be the Vice-Chair and in the absence of both the Chair and the Vice-Chair, the
presiding officer for that meeting shall be the Treasurer.
E. In the event of permanent vacancy in the office of Chair, Vice-Chair, Treasurer or
Secretary, the presiding officer shall nominate a replacement who shall be seated after
approval by a majority of the entire Board.
ARTICLE VIII
SELECTION AND ELECTION OF REPRESENTATIVES
Sec. 1. REPRESENTATIVES.
A. ORGANIZATION REPRESENTATIVES AND ALTERNATES. There shall be two
Categories of organizations: Categories with multiple organizations, and Categories
with only one organization. Organizations eligible to send Representatives to serve on
the Board are listed by Category in Appendix “A” attached hereto as a part of these
Bylaws. By August 15 of each year, the Chair, or the Chair’s designee, shall give
notice to all organizations of the requirement for written certification of the appointed
Representative and/or Alternate.
1. In the case of a Category represented by only one organization, that organization
shall comply with the requirements of Article VIII.1.A.2(1), (2), (3) and (4) below by
September 30. Absent timely compliance, that organization’s voting right shall be
suspended until there has been compliance. Such organization is entitled to
designate both its Representative and its Alternate.
2. In the case of a Category with more than one organization the Representative and
Alternate shall be determined annually as set forth below and in the “note” to
Appendix “A.”
(1). The designated Representative organization shall select a person to be its
voting Representative to the Board.
(2). The organization scheduled to represent the Category in the following year
shall be the Alternate. The Alternate is encouraged to attend all Board meetings
and participate in Board deliberations and to vote in the absence of the
Representative.
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(3). Each Representative and Alternate shall be responsible to the organization he
or she represents.
(4). Each Representative and Alternate organization shall be required to send to
the Board a written certification of the name, purpose of the organization,
description and number of its members, nature and frequency of meetings, fees
or dues required, physical address, website, e-mail and telephone number.
(5). If the designated Representative or Alternate fails to select a person to serve
by September 15, the next organization in line will be notified that it is eligible to
become the Representative or Alternate. If that organization fails to comply with
the requirements of subsection (4), above, or to identify a person to serve within
two weeks, then the next organization in line will become the Representative or
Alternate and invited to appoint a person to serve within two weeks. This
process shall continue until both a designated Representative and Alternate
have selected a person to be their respective voting Representative to the
Board.
(6). If the seat of any Representative is declared vacant pursuant to Article X, Sec.
3, the Alternate shall serve the remainder of the unexpired term as
Representative and the next organization in line shall become Alternate. The
Alternate which has become the Representative shall retain the right to serve a
full term in its respective position the following year if the vacancy is declared
after March 1. If the seat of any Alternate is so declared vacant, the next
organization in line shall become Alternate
3. Any other organization not listed in Appendix “A”, that believes it is not adequately
represented by an organization in Appendix “A”, may submit to the Chair an
application for inclusion as an organization eligible to send representatives to serve
on the Board. The application shall include a written certification of the information
set forth in Article VIII.1.A.2 above. If recommended by the Chair and Executive
Committee and approved by two-thirds of the entire Board, then that organization
shall be added to Appendix “A”.
B. AREA REPRESENTATIVES
1. One Representative shall be selected from each of the eight geographical areas
shown on the map and generally described in Appendix “B” attached hereto as
part of these Bylaws. In case of conflict between the map and the description, the
map will govern. The descriptions interpret the map.
2. Area Representatives shall be elected by the Residents of each area. Each
candidate must be a Resident of the area in which the candidate is running for
office. Sixty (60) days prior to the commencement of voting, PPCC shall make
public the manner in which an individual can become a candidate. Any individual
desiring to be a candidate for election or re-election shall submit his or her
application in accordance with the Election Procedure set forth in Attachment “A”
herein.
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C. ALTERNATE AREA REPRESENTATIVES
1. Following the election of Area Representatives, the Chair shall appoint a
committee of three former Chairs which shall be chaired by the Chair Emeritus
[most recent former Chair available to serve], and, publicize the opportunity to
become an Alternate Area Representative giving not less than 15 days’ notice.
2. This “Three Chairs” Committee shall nominate a proposed Alternate Area
Representative for each area with input from the Area Representative. Any
candidate for Alternate Representative must be a Resident of the area in which the
candidate seeks to be considered. Candidates shall submit a candidate statement
as described in the Election Procedure, except there shall be no limitation on the
length of such statement. Upon election by a majority of the Board members
voting, an Alternate Area Representative shall serve as a voting member of the
Board at any Board meeting from which the Area Representative is absent. If an
Area Representative resigns or is unable to continue in office, the Alternate
Representative shall become the Area Representative for the remainder of the
elected term.
3. A second Alternate Area Representative for that Area shall be nominated by the
Three Chairs Committee pursuant to the process described in subparagraph 2,
above. Further details on second alternate election and succession shall be set
forth by a Standing Rule which shall provide for not less than 30 days’ notice to
persons residing in the Area.
D. AT-LARGE REPRESENTATIVE AND ALTERNATE
1. One representative shall be elected from the Community at large.
2. Any individual who is a Resident of, owns real property in, or operates a business
in Pacific Palisades is eligible for election to the office of At-large Representative.
3. Sixty (60) days prior to the election, PPCC shall make public the manner in which
an individual can become a candidate. Any individual desiring to be a candidate
for election or re-election shall submit his or her application in accordance with the
Election Procedure set forth in Attachment “A” herein.
4. Any individual who is a Resident of, owns real property in, or operates a business
in Pacific Palisades is eligible to vote in the election of the At-large Representative.
Voting shall be in accordance with the Election Procedure.
5. Following the election of the At-large Representative, the Chair shall appoint a
committee of three former Chairs which shall be chaired by the Chair Emeritus
[most recent former Chair available to serve]. Not less than 15 days’ notice shall
be given to individuals within the Pacific Palisades. The “Three Chairs” Committee
shall nominate a proposed Alternate At-large Representative with input from the
At-large Representative. Any candidate for Alternate At-large Representative shall
submit a candidate statement as described in the Election Procedure, except there
shall be no limitation on the length of such statement. Upon election by a majority
of the Board members voting, an Alternate At-large Representative shall serve as
a voting member of the Board at any Board meeting from which the At-large
Representative is absent and, if the At-large Representative resigns or is unable
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to continue in office, shall become the At-large Representative for the remainder
of the elected term.
6. A second Alternate At-large Representative shall be nominated by the “Three
Chairs” Committee pursuant to the process described in subparagraph 5, above.
Further details on second Alternate election and succession shall be set forth by a
Standing Rule which shall provide for not less than 30 days’ notice to persons who
live, own property or own a business in Pacific Palisades.
Sec. 2. TERM OF OFFICE.
A. Organization Representatives and Alternates. Each organization’s Representative
and Alternate shall serve for a term of one year in each of their positions subject to
the provisions of Article VIII.1.A.1 and VIII.1.A.2 above, and with the term beginning
at the commencement of the fiscal year. There is no limit to the number of
reappointments of a Representative in a Category represented by only one
organization. In the case of Categories with multiple organizations, the
Representatives and Alternates will serve one year.
B. Elected Representatives. Each Elected Representative shall serve for a term of
two years, with the term beginning at the commencement of the fiscal year. The
term of office of their respective Alternates shall expire simultaneously with the term
of the Elected Representative.
ARTICLE IX
MEETINGS
Sec. 1. MEETINGS SHALL BE PUBLIC. All PPCC and Board meetings shall be open to
the public and to the press, except for confidential matters which relate to personnel
issues or litigation.
Sec. 2. SCHEDULE. The regular PPCC Meetings shall be on the second and fourth
Thursdays of each month except during July, August, November and December when
there shall be one regular PPCC Meeting, or when the Board has voted to cancel one or
more of such meetings. The Chair, or in the absence of the Chair, the Vice-Chair, may
call special PPCC Meetings as the Chair or Vice-Chair deems necessary.
Sec. 3. MINUTES. Minutes of each PPCC meeting shall be electronically available to
Board members and the public.
Sec. 4. ORDER OF BUSINESS. The Order of Business for PPCC Meetings shall be as
follows, subject to the Chair’s discretion to rearrange the order of agenda items:
1. Reading of the PPCC’s Mission from the Bylaws.
2. Introduction of the Board and Audience.
3. Certification of Quorum.
4. Approval of the Minutes of the Previous Meeting.
5. Consideration of the Agenda.
6. Treasurer’s Report.
7. Announcements and Concerns from Board Members.
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8. Reports of Committees.
9. Old Business.
10. New Business.
11. General Public Comment
12. Adjournment
Sec. 5. AGENDAS.
A. Any member of the Board desiring to have an item included on the Agenda of a
PPCC Meeting shall make a request to the Chair at least ten days in advance of the
meeting. The Chair shall evaluate the request based upon the following three
criteria:
a. Is the topic of concern to the Pacific Palisades community broadly?
b. Is the topic urgent, subject to a deadline or directly related to other pending
issues?
c. Has the issue been previously considered by the Board?
If the Chair determines that the matter will be placed on the Agenda, the requesting
Board member shall furnish sufficient information, preferably electronically, no later
than four days prior to the PPCC Meeting.
B. Distribution of Agenda. A copy of the Agenda shall be distributed to the PPCC email
list at least 72 hours in advance of the PPCC Meeting except when a special PPCC
Meeting is called, in which case the Agenda will be distributed 24 hours in advance
of the special PPCC Meeting.
Sec. 6. SENSE OF BOARD. At the Chair’s discretion, informal “sense of the Board”
votes or “straw polls” may be taken during Board meetings for informational purposes
only.
Sec. 7. PUBLIC INPUT. Subject to the Chair’s discretion to limit the total amount of time
allocated on particular issues and for each individual speaker, every member of the public
attending a PPCC Meeting shall have the opportunity to directly address the Board on
any Agenda item. General Public Comment shall be reserved for non-Board members to
speak on any item of interest to the public that is within the subject matter jurisdiction of
the PPCC, provided that no action shall be taken on any item not appearing on the
distributed Agenda.
ARTICLE X
VOTING AND QUORUM
Sec. 1. QUORUM. No formal PPCC Meeting shall be held or business conducted or
votes taken in the absence of a Quorum. A Quorum shall consist of a simple majority of
the entire Board.
Sec. 2. VOTING. Two-thirds of the Board members voting shall be required to pass
motions which deal with substantive and policy matters of the PPCC. A majority (more
than one half) of the Board Members voting shall be required to pass motions of an
administrative nature (e.g., approval of motions to adjourn).
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A. FRACTIONS. If a vote requires a 2/3 majority to pass, and the number that equals 2/3
of those present and eligible to vote ("voters") includes a fraction equal to or greater
than one-half, the result shall be rounded to the next higher whole number. If the
number that equals 2/3 of those present and eligible to vote includes a fraction that is
less than one-half, the result shall be rounded to the next lower whole number.
Voters
Example
Present 2/3rd Vote
23 15
22 15
21 14
20 13
19 13
18 12
17 11
16 11
15 10
14 9
13 9
B. POSTPONEMENT. After a motion (other than a motion to adjourn) has been made
and seconded, any Board member who is an organizational representative may, by
so requesting of the Board, require a postponement of the vote on said motion until
the next PPCC Meeting, provided such member states that he or she is requesting
the postponement for the purpose of consulting with the organization he or she
represents. However, no vote may be postponed more than once except by approval
of a majority of the Board members present. Any other motion for a postponement of
the vote on a motion must be approved by a majority of the Board members present.
Sec. 3. ATTENDANCE.
If a Board member other than an organizational Representative fails to attend three
consecutive regular PPCC Meetings without compelling reason, as determined by the
Chair or presiding officer in his or her sole discretion, the Board member is deemed to
have resigned. At the following regular PPCC Meeting, the Board member's Alternate
assumes the seat. If there is no such alternate, the Chair or Presiding Officer shall
ignore the seat when computing the quorum and tallying votes until a new Board
member is selected.
If an organization in a Category represented by only one organization fails to have a
Representative attend two consecutive regular PPCC Meetings without compelling
reason as determined by the Chair or presiding officer in his or her sole discretion, the
organization shall be notified that, if no Representative attends two further consecutive
PPCC Meetings without compelling reason, the organization shall not be included
when computing quorum nor be eligible to vote until after a Representative has
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attended two consecutive PPCC Meetings. If a Board Member who represents an
organization in a Category that contains more than one organization fails to attend two
consecutive regular PPCC Meetings without compelling reason, as determined by the
Chair or presiding officer in his or her sole discretion, the organization shall be notified
that, if its Representative fails to attend the next regular PPCC Meeting without
compelling reason, it will lose the seat and be placed at the end of rotation for that
Category, while the organization next in line shall assume the seat for the remainder
of the term and that organization shall also retain the seat for its normal rotation during
the following term.
ARTICLE XI
FISCAL YEAR
The fiscal year of the PACIFIC PALISADES COMMUNITY COUNCIL shall commence on
the first day of October each year and end on September 30 the following year.
ARTICLE XII
AMENDMENTS
Sec. 1. EFFECTIVE DATE: The Bylaws of the PACIFIC PALISADES COMMUNITY
COUNCIL shall become effective upon the date of adoption by the Board and shall
thereupon supersede all prior Bylaws.
Sec. 2. HOW AMENDED:
A. The Bylaws may be amended, repealed or new Bylaws adopted at any regular PPCC
Meeting or at any special PPCC Meeting called for that purpose. Two-thirds (2/3) of
the Board members present shall be necessary to amend or repeal any Bylaw or to
adopt a new Bylaw. Abstentions shall be counted as “No” votes.
B. No amendment or new Bylaw may be voted upon until the entire text has been
distributed with the Agenda for two consecutive PPCC Meetings.
Sec. 3. NO SUSPENSION: No Article of Incorporation, Bylaw or Standing Rule of the
PPCC shall be suspended at any meeting.
ARTICLE XIII
LEGAL ADVISOR
The Legal Advisor shall:
A. Participate in the meetings and activities of the PPCC as an ex-officio nonvoting
member.
B. Be an ex-officio nonvoting member of all committees and sub-committees.
C. Report directly to the Chair and the term of Legal Advisor shall be identical with that of
the Chair.
D. At the request of the Chair, assist the Board in drafting resolutions, proposals of other
documents of a legal nature; act as liaison between the PPCC and legislative,
administrative or other bodies; and render opinions relating to legal questions of the
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PPCC.
E. Be familiar with the ordinances and statutes applicable to the PPCC.
F. Act as Parliamentarian for the PPCC.
ARTICLE XIV
YOUTH ADVISOR
A Youth Advisor shall represent the interests of youth in the community. The Youth
Advisor shall attend and participate in PPCC Meetings and may serve on a committee or
committees of the Board. There shall be as many Youth Advisors as the Chair appoints.
Appointment shall be subject to consent of a majority of the Board members voting. Youth
Advisors shall be Residents of or attend high school in Pacific Palisades and shall serve
a one-year term subject to reappointment to additional terms.
ARTICLE XV
DISCIPLINE
Sec. 1. Each member of the Board who knows or should know that he or she is violating
the Constitution, these Bylaws or the Standing Rules, or is convicted of a felony while a
member of the Board (“Violation”), shall be subject to discipline at the discretion of the
Board up to and including removal from the Board. Such discipline may include warnings,
private or public reproval. No member of the Board shall accuse another member of the
Board of such Violation except through the process outlined in this Article.
Sec. 2. Any member of the Board who becomes aware of a Violation may request an
investigation into whether a Violation may have occurred. If the Chair is alleged to have
committed the Violation or is the complainant, the Chair Emeritus shall investigate and
shall act as Chair on all matters relating to this action and in that case the use of the term
'Chair' in this section shall include the Chair Emeritus when appropriate. The accused
and complainant shall not be members of any committees regarding the complaint or vote
on any Board resolution on the matter.
The Chair shall interview the Board member who is alleged to have committed the
Violation. The Chair may appoint an ad-hoc committee to assist in the process.
If the member admits the Violation or the conviction, the matter will then be placed on the
PPCC Meeting Agenda as a confidential matter for action in accordance with Sections 5
through 8 below.
If the member denies committing the Violation or states that he or she did not know and
could not have known that he or she was committing the Violation, the Chair shall appoint
an Investigating Committee.
Sec. 3. The Investigating Committee shall consist of three persons who are Board
members at the time the committee is appointed, including one officer who shall be the
Committee Chair and at least one Elected Representative. This committee shall serve
until the matter is resolved.
The Investigating Committee shall investigate the complaint and determine whether or
not there was a Violation. If it determines by a majority of the entire committee, that there
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was a Violation, the Investigating Committee shall recommend to the Chair what
discipline, if any, should be applied. The matter shall then be placed on the PPCC
Meeting Agenda as a confidential matter for action in accordance with Sections 5 through
8 below. If the Investigating Committee determines there was no Violation that shall end
the matter. The accused and the complainant shall be advised of the determination and
recommendation.
Sec. 4. Reviewing Committee. If either the complainant or the member alleged to have
committed the Violation is dissatisfied with the determination of the Investigating
Committee, the matter shall be reviewed by the Executive Committee except that no
member of the Executive Committee who served on the Investigating Committee shall be
part of the Reviewing Committee. In place of any such member, the Chair shall appoint
another member of the Board to participate in the review. If the Reviewing Committee
determines by a majority of the entire committee there was no Violation, that shall end
the matter. If the Reviewing Committee concludes there was a Violation, it shall also
recommend what discipline should be imposed and report to the Chair. The matter will
then be placed on the PPCC Meeting Agenda as a confidential matter for action in
accordance with Sections 5 through 8 below. The Board shall be advised of the
determination of the Investigating Committee and the Reviewing Committee.
Sec. 5. All proceedings of the Investigating Committee, the Reviewing Committee and
the Board relating to the complaint shall be kept confidential, except that if two-thirds of
the Board members present decide that the discipline shall be made public, the Chair
shall announce the result of the Board action in an open PPCC Meeting. In deciding
whether the discipline shall be made public, the Board may take into account any
resignation that is tendered
Sec. 6. Board Determination. All voting shall be done by secret written ballot with two-
thirds vote of the Board members present required to determine if there has been a
Violation. Blank ballots or abstentions shall be counted as “No” votes. The person who
is the then-current Secretary shall count the votes on the ballots, announce the vote and
retain the ballots for one year, except if that person is the accused or the complainant, in
which case these duties shall be performed by the Chair.
The determination of whether there shall be any sanction, and if so, what that sanction
shall be is to be determined by the same voting procedure.
Sec. 7. Any Board member accused of having committed a Violation has the right to be
present at all meetings of the committees and the Board in which his or her case is at
issue but at the discretion of either the committees or the Board, as determined by two-
thirds of the Board members present, shall be excluded during any proceedings in which
the committees or Board members are deliberating and voting on the action to be taken.
The accused Board member shall be given notice at least 72 hours prior to any such
meeting.
Sec. 8. No Board member shall disclose to any person who did not participate in the
proceedings or vote, any of the proceedings taken pursuant to this Article except anything
that was announced publicly by the Board.
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ARTICLE XVI
STANDING RULES
Standing Rules may be approved by the Board to supplement the administration of the
Bylaws. Such Rules shall be in addition to the Bylaws and shall not be construed to
change or replace any Bylaw. If there is any conflict between a provision of the Bylaws
and a Standing Rule, the Bylaw shall govern. Standing Rules may be adopted, amended,
or repealed by a majority vote of the Board members present at any duly noticed PPCC
Meeting. Standing Rules are attached to the Bylaws as Appendix C.
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BYLAWS APPENDIX A
ORGANIZATIONS ELIGIBLE TO SEND REPRESENTATIVES
I. Business and Commerce:
Chamber of Commerce IV. Historian:
Pacific Palisades Historical Society
II. Culture and Aesthetics:
1. Friends of the Library V. Civic Organizations:
2. Pacific Palisades Garden Club 1. Civic League
2. P.R.I.D.E
3. Palisades Beautiful
4. Theatre Palisades
VI. Recreation:
1. AYSO
III. Education: *
2. PPBA
PTA and/or Advisory Councils
3. YMCA
representing local schools:
A. Public VII. Environment:
1. Canyon Charter School Temescal Canyon Association
2. Marquez Charter School
VIII. Service Clubs:
3. Palisades Elementary Charter
1. American Legion
School
2. Optimist Club
4. Palisades Charter High School
3. Pacific Palisades Woman’s Club
5. Paul Revere Charter Middle
4. Rotary Club
School
B. Private
IX. Residents Association
6. Corpus Christi School
Pacific Palisades Residents
7. St. Matthew’s Parish School Association
8. Calvary Christian School
Note: In categories with more than one
9. Village School represented organization, the next
10. Seven Arrows Elementary representative in line shall serve as the
alternate. In categories with one represented
School
organization, the organization may designate
11. Westside Waldorf School
an alternate.
*Representation from these Categories shall
alternate each year between the Public
Schools and the Private Schools
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BYLAWS APPENDIX B
Area Representative Boundaries – Description and Map
Note:
1. References to named boulevards, streets, roads, and trails (“Streets”) include the
associated addresses and the public Rights-of-Way and facilities along these roadways.
Area boundaries defined by named Streets shall be determined by the center line of the
Street except as otherwise provided.
2. The term “access to [street name]” means all streets, roads, and trails with direct or
indirect access to the named street.
3. The bold faced headings for each area are summary information only. The detailed
descriptions of the Area boundaries are contained in the numbered paragraph.
4. In case of a conflict between the map and the descriptions, the map will govern. The
descriptions interpret the map.
5. Uninhabited State Park lands are assumed to be of interest to the adjoining Areas.
AREA 1 Castellammare, Paseo Miramar, Pacific View Estates, Los Liones Park,
the Self Realization Fellowship Temple, the Malibu Village mobile home
park, and Sunset Boulevard from Pacific Coast Highway to Palisades
Drive, including the following:
1. Both sides of Sunset Boulevard from the ocean up to but excluding
Palisades Drive and all road and trails with access to that portion of
Sunset Boulevard, except the residential/commercial district and school
located at the south end of Palisades Drive and Sunset Boulevard.
2. Surfview Drive and all streets, roads, and trails with access to Surfview
Drive up to the Los Angeles City Limits to the west.
3. The northern boundary is Topanga State and Santa Ynez Canyon Parks.
The southern boundary is the ocean.
AREA 2 The Highlands, including Palisades Drive, the Santa Ynez Reservoir,
Santa Ynez Canyon Park, including the following:
1. Palisades Drive and all streets and roads, including all residential,
commercial, religious and educational facilities, with access to Palisades
Drive.
2. The southern boundary is Sunset Blvd.
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AREA 3 Marquez Knolls and both sides of Sunset Boulevard from Palisades
Drive to Bienveneda Avenue, Saint Matthew’s School, and the Bel Air
Bay Club, including the following:
1. From Sunset Blvd. the western border is the eastern boundary of Area 2,
north to 16882 Charmel Lane.
2. The northern boundary is the southern border of Topanga State Park.
3. The eastern boundary is the rear lot line of properties on the east side of
Bienveneda and Shadow Mountain Drive., Via Anita and Via Cresta and
thence westerly from 1479 Via Cresta to Bienveneda.
4. Both sides of Bienveneda Avenue south to Sunset Boulevard excluding
Las Pulgas Road.
5. The eastern boundary south of Sunset Blvd. includes both sides of Baylor
Street, and runs along Las Casas to the Pacific Ocean, not including
houses on either side of Las Casas.
AREA 4 North and south of Sunset Boulevard from Bienveneda Avenue to
Temescal Canyon Road, the Palisades Bowl and Tahitian Terrace mobile
home parks at Pacific Coast Highway, Palisades Charter High School,
and the westerly portion of Temescal Canyon Park, including the
following:
1. The western boundary is the eastern boundary of Area 3 including both
sides of Las Casas Ave., N. Grenola St. and N. Marquette St.
2. The northern boundary is Topanga State Park.
3. The eastern boundary is Temescal Canyon Trail and Temescal Canyon
Road to the Pacific Ocean.
AREA 5 North side of Sunset Boulevard from Temescal Canyon Road to Rivas
Canyon Road and portions of Topanga State Park, including the
following:
1. The western boundary is Temescal Canyon Road north of Sunset Blvd.
and Temescal Canyon Trail.
2. The northern boundary is Topanga State Park.
3. The eastern boundary is Will Rogers Rogers State Park continuing south
to encompass all properties on Marinette Road and on the east side of
Chautauqua Blvd., including Gallaudet Place to Sunset Blvd.
4. The southern boundary is Sunset Blvd. from upper Chautauqua to
Temescal Canyon Road.
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AREA 6 Temescal Canyon Road from the Pacific Ocean to Sunset Boulevard
including the easterly portion of Temescal Canyon Park; east to the east
side of Chautauqua Boulevard; Chautauqua Boulevard both sides south
to the Vance/Corona del Mar Drive intersection; Chautauqua Boulevard
to the Pacific Ocean. Includes the following:
1. The western boundary is Temescal Canyon Road north from the Pacific
Ocean to Sunset Boulevard.
2. The northern boundary is Sunset Boulevard east to Chautauqua including
692 Chautauqua Blvd.
3. The eastern boundary is all residences on the east side of Chautauqua
Boulevard south to the Pacific Ocean including Vance Street.
4. The southern boundary is the Pacific Ocean.
AREA 7 Santa Monica, Rustic and Lower Rivas Canyons, Rivas Canyon Park,
Will Rogers State Park, and Rustic Canyon Recreation Center, including
the following:
1. The western boundary is the eastern boundaries of Areas 5 and 6.
2. The northern boundary is Topanga State Park. The eastern boundary is
the western lot line of adjacent properties in the “Upper Riviera” area
including all of Evans Road south to Sunset Blvd.
3. South on Sunset Blvd from Evans Road to the west side of Amalfi,
continuing south on Amalfi, including Spoleto Dr. to 400 Amalfi Drive and
returning north on Amalfi to 750 Napoli (excluding all residences on
Spoleto, Amalfi from 400 Amalfi and on Spoleto) to the southwest corner
of the Riviera Country Club.
4. Southeast along the southwest side of the Riviera Country Club to the
boundary of the City of Santa Monica.
5. The eastern boundary is the City of Santa Monica.
6. The southern boundary is the Pacific Ocean.
AREA 8 Riviera sections north and south of Sunset Boulevard up to Allenford
Avenue, the Paul Revere School grounds, and the Riviera Country Club,
including the following.
1. The western boundary is the eastern boundary of Area 7 including all
addresses on Amalfi above 399.
2. The northern boundary is Casale and Alta Mura (all both sides).
3. The eastern boundary is San Remo to 13316 Sunset Blvd.; Allenford (both
sides including Paul Revere Middle School) to the Santa Monica
boundary.
4. The southern boundary is Area 7.
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BYLAWS APPENDIX C.
STANDING RULES
PACIFIC PALISADES COMMUNITY COUNCIL
SR-I. At the beginning of each meeting of the Board, the mission statement of the
Community Council shall be read as set forth in Article II, Section 1 of the Bylaws.
SR-2. Any procedure not referred to in the Articles of Incorporation or the Bylaws
for the conduct of meetings shall be governed by the current edition of Robert’s
Rules of Order endorsed by the National Association of Parliamentarians.
SR-3. Board Representatives from categories which consist of only one
organization should give notice to their category and the organization they
represent by Sept. 1 of each year to select the Representative for the next fiscal
year.
SR-4. Any organization or group may petition the Board to be included in a
category set forth in Appendix “A” to the Bylaws.
SR-5. Check signing rule. The Treasurer shall file signature cards with financial
institutions that contain the signatures of at least two officers of the Board, one of
which shall be the Treasurer. Checks or withdrawals may be made with only one
signature and shall only be for purposes authorized by the Board or the Executive
Committee
SR-6. Every new member of the Board shall review the Bylaws and Standing
Rules.
SR-7. A second Alternate may be elected at any time for an Area Representative
or the At-large Representative. The procedures for election of Alternate
Representatives set forth in Article VIII of the bylaws shall be followed. A
minimum of 30-days’ public notice shall be given to persons eligible to represent
the area. The second Alternate shall take office upon election by the Board and
serve until the expiration of the term of the Representative. The second Alternate
shall have all the rights of the first Alternate and will vote in the absence of the
Representative and the first Alternate Representative. If the office of the
Representative becomes vacant for any reason, the first Alternate is “promoted”
to Representative. If the office of the first Alternate becomes vacant for any
reason, the second Alternate is “promoted” to first Alternate.
SR-8. Following Board approval of any amendments to the Bylaws (including
Appendices A and B), Appendix C, Appendix D and Attachment A, the bylaws
committee duly appointed by the Chair may correct typographical errors and
informalities discovered during conversion of the final draft, with approval of a
majority of the entire Executive Committee.
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SR-9. CODE OF CONDUCT
BASIC TENETS
All Board members should:
1. Demonstrate courtesy and respect to others while participating in PPCC
related matters including meetings and public forums.
2. Prepare in advance of meetings and be familiar with issues on the agenda.
3. Serve as a model of leadership and civility to the community.
4. Inspire public confidence in the Pacific Palisades Community Council.
CODE OF CONDUCT
All Board members shall:
1. Honor the role of the Chair in maintaining order. It is the responsibility
of the Chair (including committee chairs) to keep discussion on track
during meetings. Board members shall honor efforts by the Chair to focus
discussion on the topic. Board members, as well as the audience, shall
only speak when called upon by the Chair and, except for the Chair, shall
not interrupt someone who has been called upon by the Chair. However,
this shall not preclude Board members from interrupting to make a point of
order.
2. Practice civility, professionalism and decorum in discussion and
debate. Board members shall not make belligerent, personal, threatening,
impertinent, profane or disparaging comments or gestures nor use
derogatory language about an individual’s ethnicity, race, sexuality, age,
disability or religion.
3. Continue respectful behavior before and after PPCC Meetings. The
standard of civility set forth herein is required of Board members at all
times when engaging in discussion of PPCC matters wherever and
whenever such discussions might take place.
4. Be welcoming, respectful and courteous to members of the public and
speakers.
Board members shall not solicit business at PPCC Meetings or by using the
aggregate email distribution list of the PPCC.
SR-10. ATTENDANCE
All Board members should make every effort to attend all regularly scheduled
PPCC Meetings.
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BYLAWS APPENDIX D.
[Note: Appendix D is included with the Bylaws for convenience only. This
Appendix reflects Board policy that may be amended without the two-distribution
requirement that applies to the actual Bylaws and Appendices A and B.
Amendment of this Appendix shall be by two-thirds of the Board members voting.]
Pacific Palisades Community Council Guiding Principles:
The PPCC maintains that planning and zoning regulations, building codes, rules,
restrictions, and ordinances have been established for the good of the
community. They should be applied, upheld and enforced by the Zoning
Administrator, Building and Safety, and other governing bodies with jurisdiction
over the approval, execution, and enforcement processes.
When variances, variations, or exceptions are considered by governmental
entities, PPCC's position is to support strict scrutiny and adherence to all legal
measures which govern land use, structures, and vegetation. On a case-by-case
basis the PPCC may support such requests if the proposed project positively
affects health and safety, or is in the best interest of the neighborhood or the
community in general. PPCC may take a formal position on an individual issue
pertaining to variances, variations, or exceptions when requested to do so.
PPCC expects governing bodies to notify all affected parties of any proposed
developments or requests for variances from codes and regulations as well as
proposed, approved or pending changes to such regulations.
Adopted 01-12-06
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BYLAWS ATTACHMENT A
[Note: Attachment included with the Bylaws for convenience only. This
Attachment reflects Board policy that may be amended without the two-
distribution requirement that applies to the actual Bylaws and Appendices A and
B. Amendment of this Attachment shall be by a majority of the Board members
voting.]
All candidates for Elected Representative shall comply with the PPCC Code of
Conduct as set forth in the Standing Rules attached to the Bylaws.
Election Procedure for Elected Representatives
Sec. 1. Election Committee.
A. On or before the first meeting in June, the Chair shall appoint an Election
Committee which shall consist of five persons selected by the Chair, none of
whom shall be a candidate for Elected Representative.
B. The Committee shall be responsible for implementing and supervising the
elections of the Elected Representatives as provided herein.
Sec. 2. Notice of Election.
A. Sixty (60) days prior to the commencement of voting, the Election Committee
will make public a Notice of Election which sets forth the offices up for election,
the qualifications necessary for the offices, and the deadlines for submitting
nominations. The Notice should also include persons who may be contacted for
information on the elections. Notice to the candidates of the obligation, if elected,
to immediately inform the Chair of a change in Principal Residence shall also be
included.
B. In making public a Notice of Election, the Chair and Election Committee shall
decide on appropriate means to notify as many Residents as reasonably feasible
by using, for example, local newspapers, internet and PPCC mailing list.
Sec. 3. Nomination Process.
A. Dissemination of election procedures. Any incumbent, as well as any person
indicating an interest in becoming a candidate, shall be directed to the PPCC
website for a complete description of the PPCC Election Procedures.
B. Boundaries.
1. The boundary for the At-large Representative is the Pacific Palisades Area
shown on the Boundary Map of Pacific Palisades, as contained in Appendix “B”
to the Bylaws.
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2. The boundary of each Area is shown on the Boundary Map of Pacific
Palisades, as contained in Appendix “B.”
C. Nomination Papers. Only the candidate can prepare the document submitting
or withdrawing his/her own nomination.
D. Filing Deadlines.
1. All candidates. Any candidate, including any incumbent running for reelection,
must submit a Candidate's Application and Statement prior to or at the regularly
scheduled July PPCC Meeting, at which time the Chair will announce the list of
candidates. If there is a person whose name has not been announced who it is
believed has erroneously been left off the list of candidates, that person or
someone designated by that person must be present at that July PPCC Meeting
with that Candidate's Application and Statement and must submit the statement
to the Chair immediately following the announcement of the list of candidates.
2. Additional requirement for incumbent. Prior to the first PPCC Meeting in June,
incumbent Elected Representatives must notify the Chair in writing whether or not
they will run for reelection. At the first PPCC Meeting in June, the Chair shall
announce the names of the incumbents who are running for reelection. If the
Chair is not notified before that meeting, the incumbent will be deemed
conclusively not to be running.
E. Notice Procedure. Any notification or statement required by this nomination
process:
1. shall be given by personal delivery to the Chair, or to the presiding officer prior
to the July PPCC Meeting, or
2. shall be sent by email to the Chair prior to the July PPCC Meeting, or
3. must be mailed to the Pacific Palisades Community Council, P.O. Box 1131,
Pacific Palisades, CA 90272, by a delivery process which shows a U. S. postmark
indicating it was mailed at least seven days prior to the date of the July PPCC
Meeting and which requires a return receipt. Timely submittal of a posted
document is determined by the official U.S. Postal Service postmark. Business or
home office meter-stamp dates are not acceptable as evidence of timely
submittal.
F. Withdrawal of Nomination. Any person who decides to withdraw must notify
the Chair in writing of that decision. Such notice shall be given in writing by
personal delivery or email to the Chair. Votes for candidates who withdraw shall
not be counted.
G. Candidate Application and Statement.
Each Candidate's Application and Statement shall include, but not be limited to,
the following:
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1. Number of years as a Resident.
2. Number of years as a Resident in the area for which the candidate is seeking
election.
3. Number of years at current Principal Residence and that address.
4. In the case of a candidate for At-large Representative, the current business
address or address of real property owned in Pacific Palisades.
5. Position on issues the candidate believes are of importance to the Community
or to the candidate's area. Maximum of 100 words. If a Statement is over 100
words, it will be edited by the Chair or the Chair’s designee.
Sec. 4. Preparation of Ballots.
A. Ballots shall include the names of each candidate for Elected Representative
and the Candidates' Statements. The candidates for the At-large Representative
should be listed separately and below the list of Area Representative candidates.
On the ballot will be a "Statement of Eligibility To Vote for the At-large Candidate.”
and the following places to check:
Statement of Eligibility To Vote for the At-large Candidate
Check Only One
Pacific Palisades Principal Residence located at:
___________________________________________________________
Owner of real property in the Pacific Palisades located at:
___________________________________________________________
Operator of a business in the Pacific Palisades located at:
___________________________________________________________
Signature ___________________________ Date ___________________
B. Ballot Distribution.
1. Notice. On or before the distribution of the ballots, the Election Committee shall
prepare a Notice of Ballot Availability listing all the candidates; stating:
a) how and where ballots may be obtained;
b) the last day that ballots may be electronically cast, or postmarked if mailed
pursuant to a Voting Alternative under Sec. 5. B., below; and
c) such other information as may be useful.
The Notice will be distributed in the same manner as set forth herein for the
Notice of Election.
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2. Distribution. A link to the electronic ballot shall be made available in the same
manner as set forth herein in the Notice of Election. The Election Committee
shall take reasonable steps to assist any individual eligible voter who is unable to
access the electronic ballot and requests assistance in doing so.
Sec. 5. Voting Process.
A. Eligibility to Vote. Any individual 18 years of age or over on the deadline for
ballot submission is eligible to vote, subject to the additional requirements of A.1.
and A.2., below.
1. Area Representatives. Only Residents may vote and there shall be only one
vote per Resident.
2. At-large Representative. Any individual who is a Resident of, owns real
property in, or operates a business in Pacific Palisades is eligible to vote for the
At-large Representative.
B. Casting of Ballots. Voting shall be by electronic ballot accessed on the PPCC
website. The Election Committee also may provide for reasonable in-person
voting procedures or paper ballots (“Voting Alternative”) to assist eligible voters
who are unable to access the electronic ballot. Any Voting Alternative shall be
announced in the same manner as the Notice of Election.
C. Deadline. The Board shall set a deadline for all ballots. Electronic ballots
must be submitted as instructed on the PPCC website.
1. There shall be no write-in candidates.
2. If there is only one candidate for an Elected Representative office, the name of
that person shall still appear on the ballot.
Sec. 6. Counting Process.
A. Opening of ballots. The ballots shall be opened in the presence of the Election
Committee within two weeks of the last ballot deadline set by the Board.
B. Disqualification of a vote or a ballot.
1. Grounds for disqualification of a ballot. Ballots shall be disqualified if:
a) The voter's eligibility cannot be determined.
b) A voter votes for more than one candidate in his or her area without ranking
his or her preferences for instant runoff or for no candidate in his or her area.
c) The ballot is not timely returned.
d) A ballot other than the ballot supplied by the Board is returned.
e) A ballot is incomplete or contains false information.
2. Grounds for disqualification of a vote.
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a) A vote for an Area Representative shall be disqualified if the voter has voted
for both an Area Representative and an At-large Representative but is only
eligible to vote for the At-large Representative.
b) A vote for the At-large Representative shall be disqualified if the Statement
of Eligibility is not completed or is not signed or contains false information.
c) If the Election Committee determines that a voter has cast a vote for more
than one candidate for a particular office, those votes shall be disqualified. If a
ballot is cast for candidates from multiple areas, only the vote cast for the correct
area shall be counted.
3. Decision. A majority of the members of the Election Committee present during
the counting of ballots must agree for a ballot, or a portion thereof, to be
disqualified.
C. Counting.
1. The votes in contested elections shall be counted twice, with at least two
persons participating in each tabulation.
2. If a voter votes for candidates in more than one area, only the vote for a
candidate in the voter's area shall be counted.
3. The instant runoff voting procedure shall be used for contested elections
involving three or more candidates. The ballot shall provide for each voter to
indicate the voter's runoff choices by ranking candidates in order of preference,
i.e., 1,2,3. If no candidate is the first choice of at least half of the voters, a runoff
count shall be conducted. The counting of ballots simulates a series of runoff
elections, eliminating the candidates from the bottom who have the least support.
In each round, every voter's ballot counts as a single vote for his or her top-
ranked candidate who is still in the running, as indicated on that voter's ballot.
Candidates with the least support or who have withdrawn are eliminated.
Counting continues until there are just two candidates remaining. A majority
elects the finalist with the highest number of votes. Should the finalists tie; the
winner shall be determined by a coin toss.
D. Results.
The names of the Area and At-large Representative candidates who have been
elected and the number of votes received by each shall be released first to each
candidate and then, no later than the first PPCC Meeting in September, to the
public. The Chair shall release the vote totals upon request.
E. Preservation of ballots. Ballots shall be preserved until the close of the second
meeting following the release of the election results unless a challenge by a
candidate to the results is pending.
F. Challenge. Only a Candidate in a contested election may challenge the
results. Such challenge shall be in writing and shall state the reasons for the
challenge. Any challenge:
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1. shall be given by personal delivery to the Chair or to the presiding officer at a
PPCC Meeting, if such meeting occurs within 10 calendar days following the
release of the election results, or
2. shall be sent by email to the Chair no later than 10 calendar days following the
release of the election results or,
3. must be mailed to the Pacific Palisades Community Council, P.O. Box 1131,
Pacific Palisades, CA 90272, by a delivery process which shows a U. S. postmark
indicating that it was mailed within the 10 calendar day period prior and which
requires a return receipt. Timely submission of a document is determined by the
official U.S. Postal Service postmark. Business or home office meter-stamp dates
are not acceptable as evidence of timely submittal.
All candidates in any contested election as to which a timely challenge is made
shall be notified of the challenge. The Executive Committee in conjunction with
the Election Committee shall make the final determination on any timely election
challenge. If needed for the determination, the ballots may be made available to
members of the two committees but shall not be made available to any other
persons.
Sec. 7. Area and At-large Alternates.
See Article VIII, 1.C and 1.D of the Bylaws and Standing Rule 7 for the
procedures relevant to the election of Area and At-large Alternate
Representatives.
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